Camera ready: 1) Papers - 2) Posters

Paper Guidelines

Step 1: IEEE COPYRIGHT FORM (by December 13, 2010)

IEEE policy requires that, prior to publication, all authors or their employers must transfer to the IEEE in writing any copyright they hold for their individual papers. Transferring copyright is a necessary requirement for publication, except for material in the public domain or which is reprinted with permission from a previously published, copyrighted publication.
In order to fill in the electronic IEEE Copyright Form, please access the EDAS page of your accepted paper(s), and click on the Copyright form button (located just above the Final Manuscript line). Then follow the on-screen instructions until you are done.
You do not need to email it or fax it. Those who already submitted the paper form do not have to submit the electronic version too.
Any forms not sent by Dec. 13 will mean the paper will not be included in the Proceedings or in IEEE Xplore.

Step 2: PDF GENERATION (by December 13, 2010)

All conference papers submitted must adhere to the IEEE Xplore PDF specification by using IEEE PDF eXpress. This is a free tool that allows you to check the conformance of your paper to IEEE Xplore.
To check your paper with IEEE eXpress:

  1. Access the PDF eXpress site
  2. First-time users Previous users, but using it the first time for a new conference Returning users
    a. Click "New Users - Click Here"

    b.Enter wons11x for the Conference ID, your email address, and choose a new password. Continue to enter information as prompted.

    c. Check that the contact information is still valid, and click "Submit".
    a. Enter wons11x for the Conference ID, your email address, and enter the password you used for your old account.

    b. When you click "Login", you'll receive an error saying you need to set up an account. Simply click "Continue". By entering your previously used email address and password combination, you will enable your old account for access to this new conference.

    c. You will receive online and email confirmation of successful account setup.
    a. Enter wons11x for the Conference ID, your email address and password.
  3. For each conference paper, click "Create New Title".
  4. Enter identifying text for the paper (title is recommended but not required)
  5. Click "Submit PDF for Checking" or "Submit Source Files for Conversion"
  6. Indicate platform, source file type (if applicable), click Browse and navigate to file, and click "Upload File". You will receive online and email confirmation of successful upload
  7. You will receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF attached. If you submitted a PDF for Checking, the email will show if your file passed or failed.
  8. Depending on the outcome of the conversion, take appropriate action:
    Options (choose one) If the PDF submitted fails the PDF check If you are not satisfied with the IEEE PDF eXpress-converted PDF If the PDF submitted passed the PDF Check, or you are satisfied with your IEEE PDF eXpress-converted PDF
    Option 1 Submit your source file for conversion by clicking Try again, then Submit Source Files for Conversion Resubmit your source file with corrections (Try again, then Submit Source Files for Conversion) Submit your IEEE Xplore compatible PDF (see STEP 3 below).
    Option 2Read the PDF Check report, then click "The PDF Check Report" in the sidebar to get information on possible solutions Submit a PDF by clicking Try again, then Submit PDF for Checking
    Option 3 "Request Technical Help" through your account "Request a Manual Conversion" through your account

Step 3: FINAL SUBMISSION (by December 13, 2010)

Upload your Xpress-validated PDF file onto EDAS, by updating your previous submission.

Poster Guidelines

Authors of papers accepted as posters must format their paper according to the steps at the top of this page. The following are guidelines on how to produce your actual poster for the WONS poster session.

  • Each poster presenter will be provided with an easel and a board (portrait orientation) where to pin its poster.
  • Posters may either be an A0 sheet (approx 84cm x 119cm, or 33.1 in x 46.8 in) or several A4/letter sheets covering the same area as an A0 sheet.
  • The posters will be located in a public area, close to the session room, viewable during coffee breaks.
  • One of the authors should be present during the allocated coffee break (see Program) to present the poster to conference delegates. More detailed information on poster discussions will be given during the conference opening session.
  • Posters are more effective if set in primary colours.
  • Use complementary colours (yellow and purple, red and green, orange and blue) as a background to text and art work.
  • Use LARGE FONTS for the title and for "news caption" phrases ("news caption" phrases are excerpts from the written text that capture the essence of some of the central ideas).
  • Use at least 72 point font for the title, and 36 point font for the news caption phrases.
  • Use 18 point font for the text.
  • Use small blocks for the text - a wall of text is not attractive! Make sure that the small blocks of text can stand alone. That way, if someone comes up to your poster and reads only a small portion of it, it will still make sense.
  • Use only one type of font (mixed fonts have an unprofessional look).
  • Avoid using too many style changes (i.e., shadow, bold, italics, underscoring, etc.).
  • Consider using right-ragged text (justified text looks nice from a distance, but is more difficult to read; remember that people will be standing and reading the text on the spot -- you want to make the text as easy to read as possible).
  • Use lots of "white space" around your work -- light and empty space attracts the eye (and the reader).
  • Use simple fonts such as Helvetica or Times New Roman.
  • Run your spell check (twice!) and have a friend read the poster text in draft form before you mount the work.